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Mundus Masterplan

Document guide

Proof of expected graduation

An official letter confirming you are in your final year and when you will graduate. Needed when you apply before receiving your degree.

What it is

A letter or certificate from your university confirming that you are enrolled in the final year of your degree and stating the expected completion date. Some universities call it a certificate of enrolment, a provisional certificate or a letter of expected completion.

Why programmes ask for it

Many programmes accept applicants who will graduate before the programme starts. They need evidence that you are on track and that you will graduate by their cut-off. Examples: CoMEM+ asks for a letter confirming the expected completion date; IFROS asks for a certificate of final-year registration if the bachelor's is not finished by the deadline; MIR asks for an institutional certificate with your status and expected graduation date.

Who issues it

Your university's registry or faculty office. A letter from a single professor is usually not enough.

What it usually contains

  • Your name and student number.
  • The degree programme and that you are in its final year.
  • The expected date of completion or graduation.
  • Credits completed so far and credits remaining (useful even if not requested).
  • Current average, if the university will state it.
  • Stamp, signature and date.

How to prepare it

  1. Check each programme's graduation cut-off. GrEnFIn sets 23 July 2027; E-PiCo+ and DREAM use 31 July for non-European and 30 September for European graduates; CYBERSURE requires applicants with incomplete degrees to graduate by 31 July 2027.
  2. Ask the registry for a letter that states the expected date explicitly. "Currently enrolled" without a date is often not enough.
  3. Upload it alongside your most recent transcript.
  4. Diarise the date you will need to send the final diploma.

Common mistakes

  • Applying when your expected graduation date falls after the programme's cut-off.
  • A letter that does not name a completion date.
  • Forgetting to send the final degree certificate after graduating.

Quality-control checklist

  • Issued by the registry or faculty, stamped and signed.
  • States the expected completion date.
  • That date is before every programme's cut-off.
  • Reminder set to submit the final diploma.

Lead time (planning estimate)

One to three weeks.

Commonly useful or programme-dependent?

Needed by final-year applicants for most programmes that accept them. Whether a programme accepts final-year students at all, and the cut-off date, are programme-dependent.