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Mundus Masterplan

Document guide

Passport or national ID

Proof of identity and nationality, needed for the application and later for visas. Check validity now.

What it is

A copy of the photo page of your passport, or of a national identity card where the programme accepts one.

Why programmes ask for it

To confirm identity and nationality. Nationality matters for scholarship rules (no more than 10% of scholarships to one nationality) and for visa planning.

Who issues it

Your national passport authority.

What it usually contains

Photo page with name, date of birth, nationality, document number, issue and expiry dates.

How to prepare it

  1. Scan the photo page in colour (IMSISS asks for the photo-page scan). Some programmes want the whole passport or both sides of an ID card.
  2. Check acceptance: some accept passport or national ID (InterMaths, MATHS-DISC, Neurasmus, emPLANT+); some accept an EU identity card (LASCALA); M3EP states a driver's licence is not accepted.
  3. Dual nationals: check the rule. SPACEMED asks dual nationals to upload both documents as one PDF. Your nationality for scholarship purposes may follow specific rules; ask the programme.
  4. Validity: you will need a passport valid for the visa period, often the full programme plus a margin. QuanTEEM notes visa passport-validity rules. If yours expires within two to three years, renew now.
  5. Make sure the name you enter in the portal matches the passport exactly.

Common mistakes

  • A passport expiring during the programme.
  • Names entered differently in the portal, CV and transcripts.
  • Uploading a photo taken at an angle, with glare over the data.

Quality-control checklist

  • Colour scan, all data readable.
  • Valid for the full programme, or renewal under way.
  • Name and date of birth identical across every document.
  • Both nationalities declared where the programme requires.

Lead time (planning estimate)

Immediate if valid. Renewal: from two weeks to several months depending on the country.

Commonly useful or programme-dependent?

Commonly useful: listed as mandatory by every programme in our sample that mentioned identity documents.